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Workflow management software help in organizing the work from start to end. They serve as a guide for the whole project from A to Z. You can convert the tasks into small milestones using workflow management software. Reach the end goal by completing one task at a time. Create flow while keeping things organized.

Workflow management software keep the whole team productive. The tasks are updated periodically. Hence, higher management can keep track of projects at every stage.

The need for workflow management software increased during the coronavirus pandemic when almost all businesses went online. However, not all businesses were accustomed to remote working. This created issues in project management. Companies turned towards the tech industry for a solution to these newfound problems. The answer was workflow management software.

Here are some of the options offered by workflow management software:

  • Scheduling of Tasks
  • Collaboration among Team Members
  • Workload Management
  • Automation
  • Multi-Tasking in Real-Time

There are a plethora of workflow management apps available in the market. Some of them released their updated versions in 2020 to enhance businesses’ capabilities to operate remotely. Here we will list down 11 of the best workflow management systems in 2021 for your consideration.


If This Than That (IFTTT) is the best tool for the automation of tasks. It has the simple logic that when A happens, then B shall follow. Besides the work-life, you can automate your personal life with this management system as well.

IFTTT connects with different software and platforms on your device. It absorbs the information from different channels for executing the task at an appropriate time. You can set the triggers for specific automated actions. For instance, you want the Air conditioner to stop working when you leave the house. So you set up a trigger that when uber arrives the Air Conditioner must stop. IFTTT will follow through on this action and make your life easier.

You can choose the best automation template from hundreds of them available on the IFTTT site. However, the software has one limitation. It only allows one connection between two platforms. Nevertheless, if you want to introduce automation in your life, then IFTTT is your go-to app.

2. Zapier

Zapier is another workflow automation system. It provides web-based solutions to businesses. Zapier allows connection among various applications. It boosts productivity by giving different teams the freedom to focus on the task at hand only.

You can automate hundreds of processes like email management, lead management, marketing endeavours, CRM and others. Zapier is better than IFTTT in the sense that you can connect 3000+ apps with it. Thus, multiple actions are carried out with triggers from numerous platforms.

3. Monday.com

Monday.com is an award-winning platform that helps you visualize the workflow. The platform developers have put more focus on the structure and view of the tasks. You can visualize the tasks in a list form, a geographical manner, or any other structure.

Monday.com allows you similar functionalities as a spreadsheet but in a nicer-looking format with cool features. You can enter a task and list down the processes for getting it done. Moreover, you can enter the task assignees, deadlines, and time spent against each process. You can go to the dashboard at any point and track the progress.

You can also integrate monday.com with other work management systems like Zapier etc.

4. Process Street

Process Street is a process documentation and workflow automation tool. It adapts to different workflow strategies. The workflow management tools are limited on this system. However, it delivers well for document-driven workflows. Business teams can create a simple workflow checklist and manage all the tasks in one place.

Process Street workflow management system has three basic functions. Firstly, it creates, embeds, and exports documents and templates. Secondly, random actions initiate a trigger-based workflow. Lastly, the automated tasks are programmed as per the schedule.

5. ProofHub

It is a cloud-based project management system. Different teams and people from multiple industries can collaborate for work using the ProofHub. They can allocate resources, monitor the progress on each task, and make new changes. Different teams can collaborate and comment on changes.

ProofHub allows you to visualize and prioritize everything on screen. You can divide each task into multiple steps. Assign tasks to a person or team in one place. Use customized labels to differentiate tasks.

6. Nifty:

Nifty is another easy-to-navigate, all-in-one project management system. It uses unique strategies to plan, monitor, and execute tasks. The management can view the centralized workspace and end-to-end task completion. Teams swiftly carry out the work with reporting, time tracking, and file sharing feature.

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The best features of NiftyPM include the automated task assigning features. It automatically assigns work to a member based on the status of the task. Besides, the project reporting is also automated once you complete your side of the work.

Nifty also allows team members to work and collaborate through team chat widgets. They can work on the same documents together and speed up the progress.

7. Wrike:

Wrike is a customizable and intuitive workflow management app. It is best for a team of five or more individuals. You can personalize the dashboards, reports, and workflows.

Wrike enables switching between Kanban boards, drag and drop charts, and workload views. You can visualize the tasks and priorities. Moreover, the automation allows tracking of deadlines and auto-assigning of tasks.

Team leads can track progress by receiving insights on KPI reports, resource allocation, and much more. Furthermore, multiple tools give customized solutions to users depending on the type of teams.

Wrike offers over 400 native integrations. You can integrate it with popular file management systems like Microsoft, Google, and Dropbox.

8. Qntrl:

You can optimize the work process with Qntrl. The enterprise operations are managed through automation. You can drag and drop procedures on the platform. The flow chart map is created in minutes. There is no need for in-depth knowledge or analysis.

Qntrl allows automation of tasks across multiple departments. The team members get work assignments at the right stages. Team members can request comments or files during the process. Decisions are automated with the if-then conditions. Spontaneous matters are handled according to the business rules.

Users can track the work progress in real-time with Qntrl. Requests are issued on the spot. Employees get work assignments directly through the system. This makes the task completions seamless. Besides, the auto-generated reports give insight into key performance indicators.

You can easily integrate Qntrl with other tools like Zapier and create your own app extensions as widgets.

9. Quixy:

You can automate any process with Quixy. It requires no coding skills. Users can design, implement, and modify models with Quixy. It has an efficient drag and drop design. Users interact with a simple interface for performing actions.

Quixy has a range of pre-built workflow models. Businesses and enterprises can use them as CRM, Project management, HRMS and Incident management, and expense management. Moreover, users can customize the model according to the needs of their team.

You can keep an eye on project deadlines and track task milestones with Quixy as well.

10. Formstack:

Formstack is the best workflow management software for small enterprises. It has an easy-to-use builder and a template library with more than 200 business forms ready for customization. Additionally, the document workflow software is like a “one-stop” admin shop. It is the best tool for tasks involving heavy documentations.

Formstack also has automation features. The system automatically collects payments or data and provides it to the concerned individuals. You can see KPIs, conversion rates, and abandonment rates on the dashboard.

Formstack can be integrated with the business applications like PayPal, Salesforce, Slack, Zendesk and others.

11. Automate.io

You can create multi-step workflows between multiple applications and one-to-one integrations with automate.io. You can connect all your cloud applications easily with this tool. Users find it simple and intuitive in a multitude of ways.

You can customize the workflow according to the needs of your team. Moreover, format the data and use conditional logic for workflows. You can encrypt the information as well.

Automate.io is a reliable workflow management software. It supports all popular CRM, Marketing, E-Commerce, and Payment apps.

About Vizz Web Solutions:

Vizz web solution provides IT solutions to enterprises and businesses around the globe. Our expert team can help you develop a customized workflow management software for your business. Optimize your day-to-day tasks with an efficient work management system in 2021. Come in contact today.

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